Administrative Officer at Kontz Engineering Limited

 Title: Administrative Officer |Location: Ojodu Berger, Lagos

Employment Type: Full-time | Kontz Engineering Limited

Job Brief

We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.

Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

Manage office supplies stock and place orders

Prepare regular reports on expenses and office budgets

Maintain and update company databases

Organize a filing system for important and confidential company documents

Answer queries by employees and clients

Update office policies as needed

Maintain a company calendar and schedule appointments

Book meeting rooms as required

Distribute and store correspondence (e.g. letters, emails and packages)

Prepare reports and presentations with statistical data, as assigned

Arrange travel and accommodations

Schedule in-house and external events

Initiate and implement best and effective practices in administrative functions.

Lead, direct and mentor administrative staff to achieve maximum output.

Assist and support sales and marketing teams to maximize revenues.

Answer and respond to customer inquiries.

Build customer relationships.

Assist and support the accounts department in financial operations.

Assist and support processing payroll records.

Ensure timely completion of financial and other administrative audits.

Prepare and analyze financial statements for the management team.

Manage databases and document processes and systems implement.

Requirements

Proven work experience as an Administrative Officer, Administrator or similar role.

Solid knowledge of office procedures.

Experience with office management software like MS Office (MS Excel and MS Word, specifically)

Strong organization skills with a problem-solving attitude.

Excellent written and verbal communication skills.

Attention to detail.

3 – 5 years of experience.

High school diploma; additional qualifications in Office Administration and higher qualifications.

Salary

N40,000 – N70,000 monthly.

Application Closing Date

19th February 2021.

Method of Application

Interested and qualified candidates should send their Resume to humanresources@kontz.net using the “Job Title” as the subject of the email.